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Case Story
ASFiNAG

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From requirement to roll-out.

Case Story
ASFiNAG

ASFiNAG – leading infrastructure operator in Europe

ASFiNAG oversees 2,223 kilometers of motorways and expressways, 371 junctions, 5,735 bridges and 165 tunnels to ensure that customers reach their destinations safely and quickly.

Safe roads, multimodal concepts, intelligent traffic control, as well as environmental protection and economic action – these goals are laid down in ASFiNAG´s strategic concept “Vision 2025+”.

In order to meet challenges such as safety and modern infrastructure, the road network must be expanded and maintained. Investments of 8.1 billion euros are planned for the years 2019 – 2024.

Customized software to meet 231 special requirements

Their requirements

Better communication in projects

Around 450 road construction projects per year are carried out with numerous external partners. Therefore, ASFiNAG Construction management was looking for a platform through which all employees in the project can obtain and exchange information, with the following requirements:

The solution must be intuitive and simple, and external project staff should also be able to work with it quickly. Up to 5000 users, across locations and companies, are to be involved in the projects. The solution must be suitable for projects of all sizes. In addition, the system should simplify the existing IT landscape and enable connection to internal upstream and downstream systems.

Our solution

A central platform for all construction projects

The most important criterion in the supllier evaluation were test settings with typical work situations. The ease of use of projectnetworld was clearly decisive for their decision.

The internal name of the solution in the ASFiNAG project is exact. In the course of implementation, selected key users defined the requirements for each specialist department with pinpoint accuracy, whether in-house or on the construction site. After all, only those who themselves work with functions such as planned run or defect management know the requirements from everyday practice. Based on these criteria of the departments, projectnetworld adapted the standard software to the requirements or extended it with specific functions.

TietoEVRY, a long-standing partner of ASFiNAG in the digitization process, acted as a partner in the implementation.

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Success is when, after about a year, all users say that the solution is great to work with; and if a few months later nobody is talking about it anymore because the platform is so practical and natural for everyone.

The goals – added value and efficiency through a common view

Added value and efficiency through a common vision

Intuitive

User-friendliness was the decisive criterion when selecting the solution. Internal employees and external partners can work intuitively with the platform, since the interface is similar to the well-known Office functions. This makes project work easy, faster and transparent.

Communicative

Creating and approving plans with workflows, documenting and correcting defects, distributing tasks within the team, managing workload, checking milestones and costs, evaluating risks in real time – project managers and project members see all relevant information on their personal dashboards.

Digital

The introduction of digital construction project management with a central platform is an innovative step in the industry. Digital documents are stored centrally and everyone sees the current version, which avoids errors and increases quality. Workflows bring shorter throughput times and reduce costs.

The core functions

In addition to the standard functions of projectnetworld, the following solutions have been adapted to the specific requirements of ASFiNAG:

With this tool, employees can create, check and approve plans easily and clearly in their everyday work.

  • Current overviews with search and filter functions
  • Plan check run is created with a graphic configurator
  • Validation and translation of the plan coding incl. Legend
  • QR code function for mobile query of plan status

All project orders are centrally recorded in the Purchase Orders area and enable ongoing cost control. The claim management module (additional or reduced cost requirements) was developed according to the requirements of ASFINAG.

  • Contractor registers an claim himself
  • Review by responsible persons and confirmation or rejection by project managers
  • All approval processes are controlled using workflows
  • Evaluations in real time

All documents are stored centrally and structured with versioning.

  • Simple filing using drag & drop
  • Search possible in projects as well as across the entire company
  • External project partners can also have access to selected folders
  • All employees in the project have the same, up-to-date view

Everyone gets the information they need and is always up to date.

  • Project employees receive news like on a bulletin board
  • The Collaboration tool enables appointments to be coordinated and knowledge to be exchanged
  • Relevant mails are filed with the associated documents
  • The project mail address can be used to send information directly to the project room

In the end, smart digitalization concepts always have one thing in common: They remove barriers and thus give our clients, their customers and employees valuable time for the important things.

The result

Safety and quality for all construction projects

Before the platform went live, the last critical milestone had to be overcome. According to the tender, projectnetworld had to undergo a security test by TÜV: Over the course of two weeks, the security experts repeatedly attempted to attack the platform exactly, or to hack content. The result was convincing, because not a single critical vulnerability could be detected, which was confirmed with the certificate of the TÜV.

The project was successfully implemented together in 1.5 years. All requirements were met and the system is adapted to ASFiNAG’s construction logic. In this way, a platform has been created by users for users: Communication between internal and external project partners is simple and transparent – this ensures high-quality and efficient construction projects on domestic highways.

In order to implement such an innovative project, you have to identify pain points and potentials, think in a networked way and lobby. Groundwork needs persistence and the will to improve the quality of project execution – that was my core theme.